Documents You Can Notarize Online
Once you know Remote Online Notarization exists, the natural next question is: does it actually work for my document? The honest answer is “usually, but not always” — so let’s get specific about what typically works and what doesn’t.
Documents That Work Well for RON
Most everyday notarizations translate cleanly to a remote session:
- General affidavits and sworn statements
- Business agreements — LLC operating agreements, contracts, resolutions
- Travel consent forms for minors
- Loan and personal agreements between private parties
- Real estate documents in many cases — deeds, affidavits of title — though see the closing note below
- Vehicle titles and bills of sale, where notarization is required
- HIPAA authorizations and similar medical release forms
If your document is a single signature that just needs identity verification and witnessing, RON is very likely a fit.
Power of Attorney and Healthcare Documents
Powers of attorney — both financial and medical — can be notarized remotely, with one added requirement: Florida law mandates two witnesses for these documents, and those witnesses need to join the same video session. Most RON platforms, including BlueNotary, support multi-party sessions specifically for this reason. Our guide on notarizing a power of attorney covers the witness requirement in more detail.
Schedule Your Online Notarization
Real Estate Closing Documents — It Depends
This is the category where “it depends” comes up most. Many real estate documents can be notarized remotely, but individual lenders and title companies sometimes have their own policies requiring a wet-ink signature on specific documents, particularly the deed itself. Before assuming your closing can happen entirely through RON, it’s worth a quick call to your title company to confirm what they’ll accept. Our post on what happens at a real estate closing walks through the full document stack if you want more context.
Documents That Typically Don’t Work for RON
A short but important list:
- Certain wills, which can carry additional execution requirements beyond standard notarization in some circumstances
- Documents explicitly requiring a wet signature by the receiving institution’s own policy, regardless of what Florida law technically allows
- Some documents destined for use internationally, particularly if the receiving country doesn’t recognize electronic notarization
International Documents: A Special Case
If your document is headed overseas, RON can work, but the receiving country and institution ultimately decide whether they’ll accept it. This gets more complicated if your document also needs an apostille — Florida’s apostille process has its own requirements that don’t always align neatly with electronic notarization. If this is your situation, check our apostille services page or reach out before booking, so we can confirm the right approach for your specific destination.
A Simple Way to Check
If you’re not sure whether your document is a good fit for RON, the fastest path is just asking. Send a quick message describing the document and where it’s headed, and we’ll confirm before you book — much better than discovering a mismatch mid-appointment.
Ready to Notarize Online?
For the wide range of documents that work well remotely, Easy Day Notary makes the process quick — no travel, no waiting room, just a scheduled video session and a notarized document at the end of it.
Frequently Asked Questions
Can I notarize a power of attorney online?
Yes, as long as any required witnesses can also join the same video session. Florida allows remote witnessing alongside remote notarization for documents like powers of attorney.
Can real estate closing documents be notarized online?
Many can, though it depends on your lender and title company's specific policies — some still require wet-ink signatures on certain documents like the deed. Confirm with your title company before assuming RON is acceptable for your closing.
Can I notarize a document for use in another country online?
Sometimes, but it depends heavily on whether the receiving country and institution accept electronically notarized U.S. documents. This is worth confirming before your appointment, especially for documents that may also need an apostille.
Are there documents that can never be notarized online?
Florida law does carve out a few exceptions, including certain wills and some estate documents that have specific execution requirements. If you're unsure, ask before booking.